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- Published: Sep 12, 2023
- Last Updated: Jul 16, 2025
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Quick Reads
- Top virtual accounting firms help US businesses save time, reduce errors, and stay compliant with local and international regulations.
- These firms offer services such as bookkeeping, payroll, tax filing, CFO advisory, and so much more, tailored to your business needs.
- Many service providers use advanced platforms, including QuickBooks, Xero, NetSuite, Gusto, Stripe, and Shopify, to offer real-time insights and personalized solutions.
- When selecting a virtual accounting firm, ensure they are skilled with the nuances of your industry, can offer scalable and flexible services, and navigate different software according to your needs.
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Managing finances in-house may seem cost-effective until it starts draining your time, leading to errors, and risking compliance. As businesses scale, many are turning to virtual accounting firms that offer expert services, real-time insights, and customized solutions without the overhead of a full-time finance team. Whether you’re a startup juggling receipts or an established company preparing for growth, partnering with a virtual accounting firm can bring clarity, speed, and strategy to your financial operations.
In this blog, we’ll explore the top remote accounting firms for US businesses, the key services they offer, the software used, and how to choose the right partner for your needs. Let’s begin!
Top 10 Virtual Accounting Firm in the US
Several firms are recognized as top virtual accounting providers in the US, each offering specialized services tailored to different business needs. Leading names include Pilot, Bookkeeper360, inDinero, Whiz Consulting, Ignite Spot, Auxis, and Bookkeeper.com. These firms combine years of expertise with cloud-based tools to offer real-time insights, streamlined accounting processes, and cost-effective service delivery. They handle everything from bookkeeping and payroll to tax planning and virtual CPA services.
Below, we’ve listed some of the top remote accounting firms so you can choose one based on your requirements.
1. Ignite Spot Accounting Services
Established in 2008, Ignite Spot has grown into a tight-knit team of 11–50 specialists offering bookkeeping, virtual CFO services, controller, and tax services (overlooking sales tax returns, tax planning, IRS form filings). They primarily leverage QuickBooks and integrate tools like BILL.com, TSheets, Avalara, and Gusto to streamline workflows and enhance collaboration. With digital accountants working remotely, Ignite Spot supports businesses of all sizes in managing daily entries, financial reporting, and offering audit-ready compliance.
2. Pilot
Launched in 2016, Pilot has established itself as one of the leading online accountants for small businesses in the US. With a team of over 200 professionals, Pilot specializes in bookkeeping, R&D tax credits, tax support and fractional CFO services. Plus, Pilot integrates seamlessly with QuickBooks, Gusto, Expensify, and Stripe for a seamless and fully connected financial workflow.
3. Auxis
Founded in 1997, Auxis has become a nearshore outsourcing and consulting powerhouse, employing over 4,000 virtual accountants. They specialize in finance transformation, automated workflows, financial planning, and inventory management. Furthermore, they leverage platforms like NetSuite, Microsoft Dynamics 365, FloQast, UiPath, and SAP to streamline F&A operations. As a result, Auxis enables scalable efficiency, operational resilience, and measurable ROI for your business.
4. Bookkeeper.com
Established in 1987, Bookkeeper.com delivers virtual accounting services, including bookkeeping, payroll (W-2s and 1099s), tax planning (tax saving strategies and business tax return prep), and financial planning. They use QuickBooks and ADP to offer seamless financial processes. Their team of 11–50 professionals work under CPA oversight to provide hands-on support. Moreover, with over three decades of experience, they’re trusted by small business owners seeking long-term growth.
5. Whiz Consulting Private Limited
Since 2015, Whiz Consulting has been offering comprehensive finance and accounting services, including payroll (filing of Forms 940 & 941), tax preparation (assistance with forms 1120, 1065, 1099, state sales tax return), financial reporting and analysis, catch-up bookkeeping, and virtual CFO services. Backed by a team of 100+ professionals, they serve diverse industries like ecommerce, real estate, hospitality, and healthcare. Moreover, they utilize Xero, NetSuite, MS Dynamics, Zoho Books, Odoo, SAP, and Gusto. Recognized among the best online accounting firms, the company has an established process that helps US firms leverage the potentials of offshoring to access cost-saving while being compliant with US GAAP and other local regulations.
6. inDinero
Since its launch in 2009, inDinero has been providing virtual accounting services, including bookkeeping, tax preparation and filing, financial planning and analysis, global tax law support, and CFO advisory. Additionally, they offer cash flow forecasting, expense tracking, payroll reconciliations, and R&D tax credits. By integrating QuickBooks and NetSuite with tools like Justworks, Stripe, and Gusto, inDinero supports fast-growing businesses. With a team of over 200 professionals, they blend software automation and expert insight to help you scale confidently.
7. 1-800Accountant
Founded in 1999, 1‑800Accountant offers nationwide virtual accounting and tax services through a team of 500+ professionals. They support individuals, freelancers, and small businesses, using software such as Found, Thryv, BigCommerce, JazzHR, alongside QuickBooks and Xero. Clients benefit from real-time document management, IRS compliance, year-round tax preparation, and iterative review. Consequently, 1‑800Accountant is the go-to choice for businesses seeking convenience and continuous support.
8. Bookkeeper360
Launched in 2012, Bookkeeper360 is another virtual accounting firm on our list. They offer a full spectrum of accounting services tailored to small and mid-sized businesses. Bookkeeper360 specializes in cash flow optimization, growth strategy, profitability analysis, tax planning, and fractional CFO support. Additionally, they integrate with Xero, Gusto, Square, BILL.com, QuickBooks, and Shopify. Their US-based team of 50–100 experts ensure you receive personalized guidance, making Bookkeeper360 a robust option for scalable financial management.
9. CFO Hub
Founded in 2016, CFO Hub delivers outsourced CFO services, controller, Government Contractor accounting, audit readiness, and R&D tax credit assistance. Moreover, they use platforms like QuickBooks, Xero, NetSuite, Sage Intacct, and FreshBooks to drive operations efficiently. With a team of 150+ members, CFO Hub offers scalable financial expertise and real-time insights. Hence, they’re a strategic choice for US firms seeking depth, agility, and compliance excellence.
10. Bean Ninjas
Since 2015, Bean Ninjas has been delivering cloud-based bookkeeping for ecommerce and digital agencies. They operate with a team of over 20 professionals and specialize in Xero, integrating A2X, Stripe, Shopify, WooCommerce, Amazon FBA, and BigCommerce. Furthermore, Bean Ninjas offer monthly financial reporting, transaction categorizations, and sales tax assistance. With their industry-specific insight, they empower online brands to grow strategically and confidently.
Comparison of Top Virtual Accounting Firms in the USA
| Firm Name | Year Founded | Services Offered | Software Used | Employee Count |
|---|---|---|---|---|
| Ignite Spot | 2008 |
|
|
11–50 |
| Pilot | 2016 |
|
|
200+ |
| Auxis | 1997 |
|
|
4,000+ |
| Bookkeeper.com | 1987 |
|
|
11–50 |
| Whiz Consulting | 2015 |
|
|
100+ |
| inDinero | 2009 |
|
|
200+ |
| 1‑800Accountant | 1999 |
|
|
500+ |
| Bookkeeper360 | 2012 |
|
|
50–100 |
| CFO Hub | 2016 |
|
|
150+ |
| Bean Ninjas | 2015 |
|
|
20+ |
How to Choose the Right Virtual Accounting Firm?
To select the right virtual accounting firm, start by assessing your specific business needs. Look for a provider with proven industry expertise, strong proficiency in accounting software, and the ability to offer scalable services. Finally, review client testimonials and references to ensure the firm has a solid track record and reputation for reliability.
Here’s a more detailed version of what to look for when selecting a virtual accountant services provider.
Evaluate Your Business Needs
Before you even begin wondering which remote accounting firm is right for you, think about this: where is your business lacking financially? The right online accounting firm should align with your current needs while also anticipating future ones.
Industry Experience
A digital accountant who understands your industry speaks your language. Whether you’re in ecommerce, real estate, SaaS, or healthcare, your financial partner should know the nuances that affect your business and deal with them efficiently.
Tech Know-How
The provider you choose must be comfortable with the platforms your business uses. Do they work with QuickBooks Online, Xero, or NetSuite? A reputed cloud-based accounting firm would ensure the software are utilised properly to sync data properly, generate accurate financial reports, and automate workflows for efficiency.
Scalability & Flexibility
Your business should grow with time, and so should your outsourced accounting services provider. Whether you’re launching a new product, expanding, or preparing to attract investors, your accounting partner should scale with you.
Client Testimonials
Client testimonials offer a snapshot of the service quality of the online accounting firm. See what their existing clients say about turnaround time, accuracy, professionalism, and support. A transparent, confident, and reputable provider will always have positive success stories.
Final Words
Choosing the right virtual accounting firm can bring you efficiency, accuracy, and peace of mind for your business. Whether you’re seeking bookkeeping basics or CFO-level insights, the firms featured in this guide offer tailored virtual accounting services to meet your evolving needs. Use this list to sort through providers like Pilot, Auxis, and Whiz Consulting, weigh your requirements, and decide which firm aligns with your goals and industry.Still unsure which provider suits your business? Book a free consultation with our expert team to help you evaluate your best fit today!
Sources:
- https://clutch.co/us/accounting/
- https://bookkeeperlive.com/blog/top-virtual-accounting-firms
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Have questions in mind? Find answers here...
Remote accounting services differ from traditional ones as they are delivered using cloud-based software. Unlike traditional services, accounting firms online reduce overhead costs, offer scalable support, and integrate with modern business tools such as NetSuite, Xero, and QuickBooks. In contrast, traditional services involve higher costs and slower processes due to manual handling and physical infrastructure.
Hiring a virtual accountant for small businesses offers cost savings, flexibility, and access to expert financial advice. With scalable solutions and expert support, small businesses can focus on growth while leaving bookkeeping, tax preparation, and payroll to experienced professionals.
Yes, a part-time bookkeeper can work remotely as they use cloud-based accounting software such as Zoho Books, MS Dynamics, and Xero to manage your finances, track transactions, and generate reports, making it convenient and efficient.
A part-time bookkeeper can assist your business by maintaining accurate financial records, managing your expenses, and preparing financial statements, all while providing valuable insights for better decision making. Further, they can manage your AP/AR, oversee cash flow, and regularly reconcile bank accounts. Hiring a part-time bookkeeper is a cost-effective way to get expert financial support without hiring a full-time employee.
Reputable virtual accountant service providers use multi-factor authentication (MFA), share data securely via Dropbox, Google Drive, and OneDrive, and adhere to SOC 2/1, ISO/IEC 27001, and PCI DSS to protect your information.
Choosing the right virtual accounting firm involves assessing your business needs, budget, and the range of services offered by different firms. Consider factors such as the firm’s expertise, the software they utilize, their client reviews, and pricing structure, to understand which firm is right.
Many virtual accounting firms can integrate with popular accounting software like QuickBooks, Xero, and NetSuite. However, some firms may not. Thus, it is advised to check with the service provider about the integration options before hiring them.
During the onboarding process, the remote accounting firm will typically need an initial consultation to understand your financial goals. The firm will gather essential information, followed by software setup, data migration, and require access to accounts. The firm will review existing records and then assign a dedicated point of contact. You’ll also need to establish communication channels, such as Zoom, Slack, or MS Teams, and reporting schedules as required.
Most virtual accounting firms provide monthly financial statements, including income statements, balance sheets, and cash flow statements. Some firms may offer more frequent reporting, such as weekly or bi-weekly updates, or customize reporting frequency to match your needs.
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