A Diversified Food and Beverage Company with A Strong Local Footprint
A Fairmount-based food and beverage company serving customers through multiple dining, retail, and delivery channels. Known for its locally produced offerings and community-focused experiences, the business has expanded its operations while maintaining a strong connection with customers across the region.
Fragmented Financial Data Across Complex Hospitality Operations
As a growing brewery and hospitality business expanded its operations across multiple revenue streams and transaction channels, maintaining accurate financial records became increasingly complex. The business needed reliable reporting, reconciled accounts, and confidence in its Business Central data, but system inconsistencies, fragmented transactions, and delayed reconciliations were creating financial uncertainty.
Duplicate and inconsistent Business Central entries
Business Central contained duplicate transactions and other data inconsistencies. Differences between the Profit & Loss statement and Balance Sheet made it difficult to validate reports and determine whether the recorded financial position was accurate.
Fragmented, non-linear workflows
No single standardized AP workflow existed. Every site followed local practices, forcing the team to chase missing paperwork, clarify job codes, and request retroactive approvals.
Complicated QBO-to-Business Central migration
Differences between the QuickBooks Online and Business Central Charts of Accounts created challenges during the migration. The transferred trial balance did not align correctly, requiring a detailed review of account mappings, opening balances, and historical records.
POS sales and coding discrepancies
Sales transactions imported into Business Central did not consistently match the POS records, while related items such as discounts, tips, sales tax, and processing fees were often posted to incorrect general ledger accounts. These issues distorted revenue reporting and account balances, requiring detailed review and correction.
Unstructured financial reporting codes
Reporting codes within Business Central had not been organised correctly. As a result, financial reports were incomplete, inconsistently classified, or unable to present the level of detail management needed to review performance.
Inventory reconciliation issues affecting profitability
Inventory balances and stock movements recorded through Yellow Dog Inventory were not properly reconciled with Business Central. These discrepancies resulted in inaccurate Cost of Goods Sold (COGS) calculations and unreliable gross profit figures, making it difficult to assess inventory accuracy, product margins, and overall profitability.
Shogo vs. POS Coding Misalignment
Sales data transferred from the POS system through Shogo was not correctly aligned with Business Central’s general ledger structure. Incorrect account mapping led to errors in sales, tax, fee, and payment-related reporting.
Reconciliation gaps across multiple sources
Bank accounts, credit cards, loans, intercompany transactions, and third-party delivery platforms including Uber Eats, DoorDash, and GrubHub required separate reconciliation, but outdated records and unresolved differences were impacting reporting accuracy.
Complex intercompany accounting requirements
Transactions between related entities added another layer of complexity, requiring accurate tracking of balances and financial movements to maintain a clear view of overall financial position.
A six-month reconciliation backlog
Accumulated accounting issues over several months created a significant backlog, reducing confidence in financial reporting, delaying corrections, and limiting leadership’s ability to make timely decisions.
A Financial Environment Built on Accuracy, Visibility, and Control
Clean financial records, reconciled accounts, and dependable reporting replaced manual corrections and inconsistent data. With greater transparency across its financial operations, the business was able to monitor performance with confidence and make decisions backed by reliable information.
- Duplicate entries and BC Opening balance mismatches
- P&L and Balance Sheet out of sync (Like: COGS and Inventory Mismatch
- Unreconciled bank, credit card, and loan accounts
- Manual struggles with third-party platform data
- lntercompany transactions untracked
- Leadership unsure of financial accuracy
- Clean, error-free Business Central records
- Verified, matching financial statements
- Fully reconciled accounts across all sources
- Streamlined Uber Eats, DoorDash & GrubHub reconciliation
- Clear, resolved intercompany reconciliation
- Confidence in verified, reliable financial data
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A Five-Workstream Plan for Stronger Financial Control and Visibility
Whiz Consulting approached the project as a structured financial clean-up and reconciliation initiative focused on restoring data accuracy, resolving reporting inconsistencies, and rebuilding confidence in Microsoft Dynamics 365 Business Central. The engagement was executed through five key workstreams.
Business Central Diagnostic & Issue Identification
- AI-assisted analysis to identify transaction duplication patterns and reporting mismatches within Business Central.
- Detailed review of existing financial data flows, posting behaviors, and system-generated inconsistencies.
- Investigation of accounting gaps created during the adoption of a new ERP platform.
- Identification of recurring issues impacting financial accuracy and management reporting.
- Establishing a clear resolution framework to prioritize critical reconciliation areas.
Financial Reconciliation & Data Accuracy Restoration
- Reconciled bank accounts, credit cards, and loan balances to validate financial accuracy.
- Reviewed and corrected intercompany transactions between related business entities to improve reporting accuracy.
- Identified missing, duplicated, and incorrectly recorded transactions affecting financial statements.
- Closed historical reconciliation gaps accumulated over several months.
- Established a cleaner financial foundation for accurate reporting and future analysis.
- Streamlined Shogo, Business Central, and POS mapping for accurate sales and GL reporting
Third-Party Transaction Integration & Platform Data Cleanup
- Reconciled Uber Eats, DoorDash, and GrubHub transactions against Business Central records.
- Matched third-party platform settlements with recorded sales and financial entries.
- Identified differences between external platform data and accounting records.
- Reduced recurring reporting discrepancies caused by fragmented transaction sources.
- Improved reliability of revenue reporting across multiple sales channels.
Custom Reporting Tools & Reconciliation Optimization
- Utilized advanced Excel techniques to analyze financial data across multiple Business Central (BC) reports, consolidating the findings into a comprehensive financial statement for improved accuracy and clarity. Developed reconciliation reports to improve tracking of unresolved issues.
- Streamlined review procedures for faster identification of accounting errors.
- Reduced manual effort involved in analyzing large transaction volumes.
- Created repeatable processes for ongoing financial accuracy checks.
- Successfully delivered KPI-driven financial dashboards to enhance reporting and decision-making
Ongoing Monitoring & Financial Control Enhancement
- The final phase focused on maintaining accuracy and preventing recurring issues within the Business Central environment.
- Established continuous monitoring procedures for financial data integrity.
- Performed timely reviews to identify and resolve emerging discrepancies.
- Strengthened reconciliation controls across accounts and transaction sources.
- Improved reliability of Business Central reporting for management decisions.
- Created a more stable and dependable accounting environment for future growth.
Stronger Financial Control Through Reconciled and Verified Data
The engagement turned a 6-month backlog of disorganized, mismatched books into a clean and verifiable financial record.
Three Proven Practices Behind Accurate and Reliable Financial Operations
Every finance transformation is unique, but the principles behind lasting success remain consistent. This engagement highlights three practical approaches that help businesses improve financial accuracy, strengthen internal controls, and create reporting they can rely on.
Start with Root-Cause Diagnosis, Not Quick Fixes
Financial cleanup begins by understanding why the numbers are off, not just correcting them. AI-driven analysis combined with hands-on account review uncovers hidden errors, resolves inconsistencies, and builds a foundation you can trust.
Reconcile Every Transaction to Gain True Confidence
Accurate reporting only comes from reviewing every account, platform, and transaction. Complete reconciliation eliminates discrepancies, strengthens data reliability, and gives leadership real-time clarity for decision-making.
Harness Automation to Boost Financial Expertise
Automation alone doesn’t replace expertise, but when combined with skilled financial oversight, it transforms complex accounting processes. Tailored automated workflows streamline reconciliations, catch discrepancies faster, and free finance teams to focus on analysis and decision-making, ensuring accuracy and stronger control across the business.