Essential Software For Aged Care Industry

• Reading Time: 4 Minutes
• Published: April 7, 2021
• Last Updated: February 12, 2025

Aged care is a serious business, and only people who are passionate to serve the people and society can stick out till the end. Providing assistance to older people and help them with everyday living and other needs is not a simple task. We praise those who work day and night to provide the best aged care facility and bring about a change in the world. As an aged care service provider, you might be providing either care at the client’s home, residential care in aged care homes or/and short-term (such as after-hospital and respite care) service. However, due to the COVID-19 pandemic, we have seen a rise in the home care service demand. The elderly are at more risk than ever, so as you put in day and night to provide the best service possible, be it everyday living, personal care, healthcare or other necessary tasks, we want to help you by reducing stress related to your accounting and operational process.

There are various software that will help you in running your aged care business. You can find all in one software that simplifies your overall process to the last bit, and you can find software that is excellent in one specific process. Today in this article, we will talk about a few such software that can help reduce your workload and run your business with ease.  This article will be beneficial for both “not-for-profit organisations” and “for-profit private companies”. As an accounting services provider, we can provide information about the software that are closely connected to the accounting process, in short, we are going to help you learn about software that will help in finance and operational process.

Accounting software to reduce the time taken in the accounting process and focus on core activity

Accounting is an essential task for every business, and the same applies to the aged care business. Even if you are a “not for profit” organisation, you need to keep track of your funds and monitor it for any discrepancies as lack of funds will disrupt your operations. The use of accounting software can make your accounting process seamless and provide you with extra time to invest in your core business activity. You can make use of Xero, QuickBooks and other popular software. Such software can assist you with invoicing, paying bills, payroll, sales tax returns, reporting, and much more to help you run your business smoothly.

Payroll software for managing and paying your staff while staying compliant with ATO

Almost all accounting software has payroll options nowadays. You can choose Xero, which can handle up to 100 employees or opt for QuickBooks, which can handle up to 800 employees. Additionally, you can opt for separate payroll software that specialises only in payroll. Employment Hero is one such software. The best part is it can be integrated with Xero, QuickBooks and other popular accounting software. Having payroll software will enable you to manage payroll with ease, and also it is Single Touch Payroll (STP) compliant.

Rostering software that will help you assign duties without any confusion

A rostering software is a must in most aged care business that have multiple clients and multiple employees. Assigning roster duty manually can lead to much confusion, and not only this, it only increases the process of record-keeping as this data is again vital for the payroll process. One such software is ShiftCare. It is a simple rostering software that can help you from scheduling to tracking, and it specialises in Care Management as well. Another great use of this software is that the NDIS (National Disability Insurance Scheme) pricing guide is already preloaded, and you can load your own price guide and start billing right away.

Recording software that makes data entry simpler

Recording all important documents accurately is important for accounting as well as future compliances. You can easily manage this with the help of software like Hubdoc. It is a useful software that allows you to fetch data by reading key information from bills and receipts and turning it into usable data. Using Hubdoc can reduce your data entry and will also reduce . Another advantage is it can be integrated with Xero, QuickBooks and other major accounting software.

Payments software to make payments your staff smoother, where expenses are approved without sending multiple emails & follow ups

Another very helpful tool is Easy Bill Pay which can be used to pay an employee for any expense incurred on behalf of the company. Easy Bill Pay can read photos of the bill uploaded by the employees, such as fuel expense, travel expense, meal expense, etc. These are then sent to a dedicated email for approval. Not just this, once approved, you can pay directly through Easy Bill Pay.

It is important to adapt to newer technologies and take full advantage of automation. We have just listed software that are helpful for your finance and operational process. You can do further research about other software that can help you ease other business processes. As for any accounting and bookkeeping assistance, you can talk to our experts and understand in more detail to make the best use of all the software we have listed in this article.

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